| Homepage | Web Directory | Article Directory | Bid Directory |
Articles. News. Information. | |
Category of Information, News & Articles |
|
|
|
Meeting Your Meeting Expectations
"To get something done a meeting should consist of no more than three people, two of whom are absent." ~Author unknown One of the complaints I hear most often is about the number of meetings people attend during any given week. It isn't only the quantity, but the duration and ineffectiveness that seem to cause problems. Conducting effective meetings is part of practicing effective time management and something we cover during my workshops, so I thought a recap of some meeting guidelines would be helpful: Before the meeting? Create and distribute an agenda. If others are involved, get their contributions by asking them to provide 3 things: the topic, the time needed to discuss it and the purpose of the item. Create a level of expectation by explaining that without this information the you have no way of setting and reaching the Agenda items in a timely manner. Identify specific actions and outcomes for Agenda inclusion because this will determine who should be attend. Try to keep the number of participants between 4 and 7. State when the meeting will begin and end and try to honor those times. During the meeting? Stay on topic. Assigning a willing facilitator can help keep the group remain focused. The facilitator can also be charged with reminding participants when comments are 'repetitive' rather than 'additive' to the discussion. At the end of the meeting assign action items and deadlines-it helps staff remain attentive and reinforces accountability. "Do you know your next step?" is a great question to ask in order to give attendees the opportunity to request and receive clarification on action items. After the meeting? Have an "Action" follow-up sheet available by the end of the day. This shows the date of the meeting, tasks, responsible parties, deadline date and a follow-up date. Assign a meeting coordinator to follow-through with the commitments made and noted on this "Action" sheet. You can find a sample in our website's library. The objective is to gain a reputation for having fewer, more effective and efficient meetings. Attendees will welcome the opportunity to share information and participate when they feel they have been heard and they know their time hasn't been wasted. Copyright 2002 Cynthia Kyriazis. All rights reserved. Cynthia Kyriazis is a Professional Organizer, trainer, consultant, speaker, coach and author with over 20 years management experience in multi-unit corporations. She is President of Organize it, Inc., an organizational consulting firm serving Fortune 500 clients since 1995. Cynthia has worked with over 150 companies and hundreds of professionals to help improve performance in the areas of time, information, space and electronic file management. Cynthia has appeared in the Philadelphia Inquirer, Kansas City Star and the Legal Intelligencer. She currently serves as Secretary on the Board of Directors for the National Association of Professional Organizers (NAPO), member of the National Speakers Association (NSA), member of International Society for Performance Improvement - Kansas City chapter (ISPI-KC) and consultant to the American Coaching Association.
MORE RESOURCES:
Management - Google News |
|
|
|
RELATED ARTICLES
Keep The Faith - Transform The Fear FEAR! To what extent does fear rule your life? How is fear controlling or motivating you? Bring up the topic and watch people react. Our lives incorporate so many beliefs about fear- reinforced by what we tell ourselves and what we hear from others. Argue Your Way To Business Success "Jack" (not his real name) is a vice president of a publicly traded company. Recently, Jack's stress and anxiety levels have been high enough to impact both his working and his personal lives. Turnaround or Terminate? How to Deal with Problem Employees Do you struggle with a "problem" employee? If so, join the crowd! Many of my coaching clients - businesses owners or managers - tear their hair out over one or more toxic employees. In our business environment, we tend to recreate the dynamics of the family we grew up, so no wonder problems develop. Want to Manage Your Time? Get Real! You know the drill - the ridiculous deadlines, the relentless barrage of email, voicemail, phone calls, all those "got a minute" interruptions, the constant worrying that one of those many balls you're juggling is going to unexpectedly drop.When you're on total overload, all you want is relief - preferably the fast and easy kind. Meetings: Don't Just Show Up, Stand Out and Shine Meetings, whether they're regularly scheduled routines in your company or now-and-then get-togethers, can be a place for you to gain positive visibility and to showcase your capabilities. Here are three strategies that will help you stand out and shine. Problem-Solving Success Tip: Test Your Assumptions About Everything Test your assumptions about everything.Assumptions have a way of creeping into all parts of a problem-solving project. Managing Change in the Workplace Change is exhilarating. Change is terrifying. Spinning Gold from Straw: Low-Cost Employee Retention and Motivation Tools in a Changing Economy New York, NY, February 25, 2005 - Employee retention and motivation?why should employers care? A storm is brewing. National productivity was up 3. Supplier Sees 53% Reduction in Out-of-Spec Orders Case Study The goal of perfection is a challenge. It is often viewed as an expensive process requiring large investments. Internal Prisons: The Thief of Productivity and Quality in our Workforce As a professional speaker, one of my biggest challenges is to grab the attention of my audience within the first few minutes of the presentation- grab them by the throat if you will. I do this by coming out in a suite and tie, following an introduction in which I have been described as a recent college graduate who earned both of his degrees with a 4. Why Management Kills Creativity Ten or so years ago, an international consultant, specializing in employee involvement and team development, published a story relating to workplace communication that is heartwarming and damning at the same time. In 1981, Peter Grazer was working as the project engineer on a construction project to modernize a silicon manufacturing facility in St. Take The Guesswork Out Of Problem Solving In today's chaotic world and uncertain economic times too many good people are burdened by too many problems that seem insurmountable and too many businesses find it increasingly difficult to compete effectively. The old traditional methods of finding solutions to these problems don't seem to work like they used to. No Time to Focus on the Big Picture? Try Focus Management E-mail, voicemail, "got a minute?" interruptions, multiple projects and competing priorities. Whether it is in work or in life, we all understand the importance of "seeing the forest for the trees. Inspiring Loyalty and Contentment in Your Workforce One of the first things I look at when I take over a new department or division is the attitudes of the managers and /or supervisors.I ask myself the following questions;Do they inspire loyalty in their staff?If not, why not?If they do, how do they do it?The workforce of any company is normally the lifeblood of the business, the oil that lubricates the machinery. Managing Meetings Plan/prepare - lack of purpose causes aimless meetings. Know why you're there - what the meeting is for. Take This Into Consideration Before You Write Your Mission Statement What principles should a company keep in mind when developing a mission statement? Appropriate criteria must be chosen for defining the business. There are several alternatives for defining one's services: by the products one produces, by unique resources that the company possesses, by a particular strength that the company has, by unique financial measures, or by needs that are met. Getting Information From Prospects You're at a networking function and you've made that all-important contact. You want to get help from this individual but you know that you need to start working on building a relationship with them first. Innovation Management - Diversity Can Make All The Difference Companies are welcoming a diverse range of employees (The Sunday Times, April 10 2005). Doh!It is incredible that this concept is getting coverage in 2005. Million Dollar Support System For You and For Your Business Whether you are a consultant, coach, business owner, doctor, professional, corporate elite or student, whatever your profession is, moving towards your dream requires taking courageous steps. Making long-lasting changes requires us to create a network of support. 3 Keys to Being a Fearless Executive In my work with business executives, I have come to the conclusion that most individuals in positions of influence got there accidentally. This may sound harsh to those of you in the business world reading this article, but the truth CAN be harsh, much like the medicine our mothers gave us as young children.
|
| Home | Sitemap | |
| © 2006 eInfoJunction.com | Homepage | Web Directory | Article Directory| Bid Directory |
