| Homepage | Web Directory | Article Directory | Bid Directory |
Articles. News. Information. | |
Category of Information, News & Articles |
|
|
|
Getting Organized For The New Year - Part 1
The following procedures will insure an organized and well run office. 1. Have a daily To Do sheet. This is made up at the end of the day. You might have items left over from the previous day, put those items first and work from there. If you make deposits on a daily basis, add them to the list. Plan to file at the end of the day or before/after lunch breaks. Doing this daily will avoid the "pile syndrome". This list should also include any marketing strategies you employ. This will insure you set time aside to implement them. 2. Have a weekly goal sheet that you review at the end of the work week and finish off any projects hanging, check supplies, make deposits, do invoicing, review the goals you set up in your business plan. This sheet will also include phone calls left to make, marketing or mailings you need to finish. 3. Your monthly goals and routines should include: making deposits, invoicing, bank statement reconciliation, mileage costs, copier costs, postage costs, and income and expenses for the month. Check your supplies and order, if necessary. Comparison of your income and expenses for the month will indicate whether or not you need to make any changes or adjustments to your marketing plan for the following month. Calendar any upcoming events. Make up new income and expense envelopes. Pull your tickle for the following month and place materials in the appropriate day. Make up your chron file for the month. 4. At six month intervals check on your competition. Are they increasing their prices? What kind of marketing are they employing? Are they offering new services? 5. Do one of the following things with each piece of paper that crosses your desk: act on it, read it, file it or toss it. Be sure you need it, before you file it. 6. Set up a mail system. Use different colored folders to categorize the mail you receive. For example, Red - you need to act on (write a letter, make a telephone call, etc.); Gray - for your information; Yellow - meetings, upcoming events; Green - minutes of other meetings, newsletters, reports, etc.; Black - flyers, advertising materials. Remember stamp the date received on all mail, and follow up as quickly as possible, if necessary. This system can be modified for those companies that do not receive a large volume of mail. This system will help staff members set up work priorities. 7. Make up a reading folder. Read or browse this material during lunch, breaks, during slow or off hours. Make up files with specific categories for those articles you want to keep as a reference. Check on these periodically (every 3 months) to see if the information is still up to date. 8. To cut down on filing and paper costs. Set up a chron filing system. A chron file contains any correspondence you have generated for a specific period of time. They are usually made up on a monthly basis. For example, label a file January Chron, and place any correspondence you generated for that month in the file. For most offices, this system avoids having to make up client files with one piece of paper in them. However, some offices keep an additional copy in the client file. Do this only if you have to. Part 2 of this article will discuss what you will need to implement this system. For more organization and time management strategies for your business, check out our Home Business Manual at www.homebusinesssolutions.com/products/products.htm Copyright 2000, DeFiore Enterprises Interested in having your own successful, home based creative real estate investing business? Chuck and Sue have been helping folks start successful home based businesses for over 19 years, and we can help you too! To see how, visit http://www.homebusinesssolutions.com for the latest FREE tips and tricks, educational products and coaching in creative real estate investing and home based businesses. No time to visit the site? Subscribe to our "how to" Home Business Solutions Digest, it's like having your own personal coach: mailto:subscribeHBS@homebusinesssolutions.com
MORE RESOURCES:
Organizing - Google News |
|
|
|
RELATED ARTICLES
Files vs Piles I recently read an article that had some interesting but not surprising statistics. Harte-Hanks published a survey in December, 2001 which reported that 96% of businesspeople interviewed were frustrated by their companies' information management. Clutter Campaign - Maintain Your Success To want in one's heart to do a thing for its own sake; to enjoy doing it; to concentrate all one's energies upon it-that's not only the surest guarantee of success. It is also being true to oneself. 5 Easy Tips on Light that You Can Use to Improve Your Day Light, Work, and YouWinter is here-and with it, short days, long nights, and Seasonal Affective Disorder. It is scientifically proven that the quantity and quality of light plays a significant role in mood and work performance. How to Prevent Piles of Paper! If you have piles of paper all over your desk, you're going to love this article.The method is called FAT. Do You Have A To-Do list? I have a huge white board in my home office, about 4ft x 3ft.. 25 Tips and Tricks for an Organized Move Worried because you're moving soon? This really doesn't have to be a stressful, chaotic time. Here are some tips to help you achieve a successful, organized move. Finish in Style - Organizing Works! One of my mother-in-law's many oft-quoted and wise declarations was "Finish in style." It has been on my mind lately, as I contemplate the end of another year, and the end of the first fifty years of my life. Does Your Storage Make Sense? What do your storage spaces look like? Do you know exactly where to go when you are looking for something? Is your system logical? Designing a meaningful storage space requires a lot more than just putting stuff in a closet, drawer, or cabinet. You need STRUCTURE -- some proven guidelines to follow while setting up your storage spaces. 5 Easy Steps to Making Housework More Manageable Sometimes the task of keeping a clean, tidy house just seems overwhelming. Why is that? Because it never ends! You never get done! In order to make the task more manageable and give you the feeling that you have accomplished something. Clutter Campaign - Select Your Tools Have nothing in your houses that you do not know to be useful or believe to be beautiful. William MorrisWhat you love, you preserve There are so many tools available to support your Clutter Campaign. Introducing the Power Hour Concept to Plough Through Mountainous Tasks Have you ever been totally overwhelmed by a massive task confronting you? Ever felt daunted by the thought of even making a start on such a massive quest? I thought so. Read on. 10 Simple Ways to Clear Clutter from Your Home and Office There is nothing worse then spending ten minutes looking for something to accomplish a three minute task. Clear the clutter and clear your mind. Declutter Your Home in 11 Easy Steps Feeling overwhelmed at the thought of organizing your home? Start on a smaller scale instead and it will be a whole lot easier.For example, instead of starting with the entire house, commit to starting with one room. Organizing Lessons from a Bookstore The store reminded me of a well-worn slipper - tattered and dusty, but obviously used and loved. I toured the aisles and backrooms with storeowner and publisher Britton Trice. Family Management Tip #2: Choosing the Right Organizer for Your Family What method do you currently use to organize your family? Do you mean my paper calendars or my electronic ones, you ask? If you're like the vast majority of people we surveyed, you're probably using a wall calendar on or near the fridge. And, for portability, you keep the same information on your pocket day planner, which you carry around. 7 Little Things That You Can Do to Organize the Kids Rooms 1. Sink to their level. Declutter for Sucess Finish each day and be done with it. You have done what you could. Can You Really Improve Your Organisation Skills I'm sure most of you have heard of Zig Ziglar International Sales Guru. Well in one of Zig's weekly newsletters, there were a number of comments about the habits of well-organised people which I couldn't resist sharing with you. 10 Tips to Get Organized and Clutter-Free- Now! 1. THE LOVE IT OR LOSE IT PRINCIPLE: Every item around you represents a choice you made. Oh No, Not Another Interuption, How To Deal With Everyday Distractions Every day I find junk mail waiting for me, whether it is snail mail or email. Unless I deal with it immediately, I will be faced with piles of unwanted paper, or a full inbox, which just distracts me.
|
| Home | Sitemap | |
| © 2006 eInfoJunction.com | Homepage | Web Directory | Article Directory| Bid Directory |
